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Vendor Registration | Vendor Orientation | REPTRAX | Diverse Vendor Certification
Broward Health requires that all vendors be registered in the Vendor Registration System (VRS). VRS Registration is mandatory and supersedes all previous registration efforts undertaken by Broward Health. All new and existing vendors are required to register using VRS. NOTE: A separate registration is required for subsidiaries/entities having different tax identification numbers.
VRS supplies information ONLY and does not constitute an assumed obligation by Broward Health to guarantee contractual award or agreement/contract or an order for a product or service.
Once your VRS registration is completed, you will receive an e-mail confirming your registration and a copy of the VRS Welcome Letter. To enable VRS e-mail notifications to be recognized as originating from a trusted sender and delivered to your inbox instead of your junk/spam mail, we recommend you do the following for the email accounts you will be providing in sections 1 and 3 of your VRS registration:
NOTE: Do not send emails to firstname.lastname@example.org or email@example.com. All emails regarding VRS should be sent to firstname.lastname@example.org and emails regarding Supplier Diversity should be sent to email@example.com.
To begin your registration process, click here: https://vrs.browardhealth.org/ and enter your tax identification number and preliminary information. After creating an account you will receive an email notification providing you with a temporary password. You will need to return to VRS, enter your tax identification and password to complete the process. Your registration is not complete until you return to your company profile, complete all tabs, and upload your current signed W9 form. Also, if you would like to participate in our Supplier Diversity Program, please be prepared to also upload a copy of your company’s SBE, MBE, and WBE Certification.
Broward Health encourages all registered/certified vendors to attend one of our vendor orientation sessions. Orientation outlines the policies and procedures governing “how to do business” with Broward Health. The next orientation session will take place on June 11, 2014. All sessions promptly begin at 9:30 am and last approximately two hours.
Sessions take place at:
Broward Health North - Conference Center
201 E Sample Road
Deerfield Beach, FL 33064
If you have any questions, please call us at 954-355-5133 or send an email to firstname.lastname@example.org.
REPTRAX – gaining access to Broward Health Facilities
Broward Health has implemented REPtrax to help manage vendor access and credentials. All vendor representatives visiting any Broward Health facility must sign up for the “no charge” Base Membership with REPtrax.
- On each visit to a Broward Health facility, vendors must check-in/out at the REPtrax Vendor Kiosk to print a REPtrax Vendor Access Badge, before proceeding through Security.
REMINDER: NO COLD CALLS – VENDORS MUST HAVE AN APPOINTMENT!
Diverse Vendor Certification
Broward Health’s SBE/MBE/WBE Certification process is a validation process used to determine if a company is eligible to participate in Broward Health’s Supplier Diversity program, as a Certified Diverse Vendor. Broward Health accepts various local, national, and federal SBE, MBE, and WBE Certifications. All vendors wishing to be recognized as Broward Health Certified Diverse Vendors (CDVs), must register in VRS and upload a current (valid more than 60 days of expiration) SBE/MBE/WBE certification certificate/document issued by one of Broward Health’s approved certification partners, listed below. Broward Health’s Certified Diverse Vendor -SBE status, also includes Service-Disabled Veteran-owned Small Business, Veteran-owned Small Business, Disadvantage Business Enterprises, and HUBZone Small Business.
Broward Health’s Certification Partners
Click here to view our Certified Diverse Vendor Registration Flyer
Broward Health has a verification process for Small, Minority, and Women owned businesses that allow companies to self-declare diverse vendor status. Those diverse vendors that do not have a current SBE/MBE/WBE certification/document from one of Broward Health’s approved Certification Partners or choose not to be certified as a SBE/MBE/WBE with one of Broward Health’s approved certification partners are encouraged to complete a Verified Diverse Vendor (VDV) affidavit, affirming the company owner(s)’ minority ancestral origin, legal gender or the company’s small business status.Also, the affidavit attests that the company is 51% owned, operated and managed by minorities and/or women or is certified as a SBE or has self-declared SBE status with a Federal, State or Local governmental agency, not listed as an approved Broward Health certification partner. Vendors that register as a small business with the Federal Government – System for Award Management (SAM) – must provide a copy of the firm’s SAM registration profile; noting the confirmed size standard by the SBA, DUNN number, and SAM Registration Expiration date.
However, it is the goal of Broward Health’s Supplier Diversity Program to have all vendors meeting the SBE/MBE/WBE certification criteria of one of Broward Health’s approved certification partners to become certified as such. The Verified Diverse Vendor status is intended to be a “temporary” status used to ensure the accuracy and credibility of the tracking of Broward Health’s procurement data for diverse vendors. Also,Verified Diverse Vendors are NOT eligible to participate in Broward Health’s Supplier Diversity Program enhancements (i.e., sub-contracting/2nd tier participation, RFQ - Quote Price Tolerance, RFP Scoring, etc.).
Certified Diverse Vendor Directory
Check your company’s Certified Diverse Vendor status with Broward Health by clicking here: Certified Diverse Vendor Directory.
Looking for Certified Diverse Vendors for 2nd Tier and Sub-contracting? Please review our Certified Diverse Vendor Directory.
For additional information, visit http://www.browardhealth.org/diversity.